Jofebar on November 1, 2022

Helping new hires feel connected to the team and understand the pecking order is key to creating a sense of belonging. Make introductions to the immediate supervisor, other members of the new hire’s working group and likely collaborators in other departments. A quick video call with the CEO or another top leader also helps drive home the feeling of inclusion and the importance of the work.

remote onboarding best practices

Embracing best practices for remote onboarding streamlines the process, reducing the time it takes for new remote employees to become productive. This efficiency translates into tangible gains for the organization, as the workforce can contribute effectively from day one. By personalizing the remote onboarding experience, you’ll create a priceless connection with the company and instill the culture, values and brand. During the onboarding process, new recruits get to meet their coworkers and the culture of the firm, as well as learn about the policies and practices that govern their workdays. A remote employee’s onboarding process is identical to a new employee’s onboarding process at the office.

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Providing the necessary technology systems and training will ensure the remote employee has a smooth onboarding process. The portal can include a virtual tour, walkthrough remote onboarding best practices of the company’s onboarding process, and FAQs. To improve your remote onboarding experience, gather feedback from your employees during the process.

  • These checks are conducted in compliance with the applicable laws to reduce the risk of running into legal trouble.
  • It’s a cloud-based platform that is extremely simple to set up and use for LMS non-professionals.
  • An emphasis on company culture is also a fantastic way to bolster your new employees’ sense of belonging and camaraderie in their work environment.
  • And when online training is delivered in a format that doesn’t optimize for learning and knowledge retention, it may take longer for new hires to reach full productivity.

Remote onboarding process is often seen as just another box to tick in the hiring process. But when it specifically comes to onboarding remote employees, it makes even more sense to treat the process with the importance that it deserves. Refining your onboarding process for the remote workforce is imperative as more and more employees are demanding work-from-home schedules. Get some tips on effectively onboarding remote employees from the members of Forbes Human Resources Council.

Schedule orientations on specific job requirements

It’s ideal to have a plan in place before beginning this procedure with your new hire. It will make the process easier for both you and the new employee you’re onboarding. One solution for this is to give them a designated time to set up their equipment or familiarise themselves with the platform needed for work. If they are assembling their equipment, make sure the equipment arrives on time and provide them with clear instructions together with the name of the person they can contact should they encounter any concerns. One great solution for this is to partner with a reliable third party like Veremark who can conduct multiple checks, including identity verification for remote hires.

Although onboarding new employees remotely poses its challenges, an effective onboarding process has been proven to improve retention by 82%. Studies show that employees are twice as likely to move jobs if they have a negative onboarding experience. However, for new employees, remote onboarding and digital onboarding can be challenging.

Meet the Managers and Teammates

When it comes to getting new employee onboarding right, the stakes are higher than ever. Many companies in the U.S. and around the world are still hiring in spite of a tumultuous economy and staggering unemployment numbers. Hospitals, technology companies, delivery services, grocery stores, healthcare manufacturers, and transportation and logistics companies are all eager to fill roles amid the coronavirus pandemic. It is also important to note that it shouldn’t just be the manager who checks in. Someone from HR should also touch base and if your company is small enough, the Director of their department or CEO should take the time to check in, too.

remote onboarding best practices

We can also make a distinction between formal onboarding and informal onboarding process. Formal onboarding process usually involves a series of meetings, workshops, training sessions, video conferences, and exercises. In practice, many organizations mix and match these approaches to arrive at something that suits their business and their employees.

Find out how to improve your onboarding process for remote workers, what can be done to boost efficiency in those first few weeks, and make it easier to communicate information to both team colleagues and other departments. Remote onboarding – with specialist technology – gives HR teams the opportunity to personalise the onboarding process for new hires. Ciphr’s employee onboarding software, for example, enables HR teams to tailor the onboarding process by adding specific content for new hires. Pictures, presentations, and welcome messages can all be customised to support and educate new employees – helping new starters quickly feel like part of the company. Crucially, HR teams can have complete control over personalisation, without having to turn to IT. Prior to the pandemic, most employee onboarding happened in the office (even when the employee was remote), but with the rise of remote work came the rise of remote onboarding.

It uses various online platforms to conduct meet and greets, orientation, and training. Virtual onboarding makes it easier for employers to send new hires all the necessary documents they need at once. In just one email, they can have their employee handbook, salary package, role-specific guidelines, organisational chart, etc. And since remote employees need to sift through these documents on their own, they may be overwhelmed.

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